Niagara College PM-Lite

PM-Lite Deliverables

The following deliverables are required for projects following the PM-Lite process

Red (*) - Documented in TeamDynamix

TeamDynamix Deliverables

IT Initiatives identified as PM-Lite will be tracked using Team Dynamix (TDX). The following information will be tracked within TeamDynamix and kept up-to-date by the Project Coordinator and project team.

Basic project information from the Project Charter
Stakeholder list
Team Contact list
Project Register
- Issues, Action Items, Defects, Project Changes
Risk Register
Project Schedule
- Waterfall or Agile
Weekly projects status updates outlining accomplishments, next steps and issues/concerns
Project binder will be used to store the following project related documents
- Project Charter
- Requirements Specification
- Touchpoint meeting results
- Any other project communications
- User Acceptance Summary
- Lessons Learned meeting results
- Project Close Report
- Additional documents that need to be shared with project team

PM-Lite Templates

The table identifies which project templates are required for projects identified as PM-Lite.

PM Stage	Deliverable	Format	Sign Off?
Request	Project Request Form	via TeamDynamix - Client portal	----
Request	Project Scorecard	Excel	----
Define	Project Charter-Lite	Word	YES by Sponsor
Define	Stakeholder List	TeamDynamix - Stakeholder tab	---
	NEW Set up Project Teams Site Named as: PRJYY-XXX <Project name> all stakeholders should be added to it and also all communication should be done through the posts as opposed to email	MS Teams	---
Plan	Project Schedule	TeamDynamix - PM-Lite Plan	YES by Sponsor
Plan	Requirements specification	Word	YES by business owner
Execute	User Acceptance Summary	Word	YES by business owner
Monitor & Control	Meeting Agenda/Results	Word	----
	Touchpoint Meeting Agenda - Weekly	Word	----
	Project Status Report - Weekly - Send to project team, project sponsor and stakeholders (as required)	TeamDynamix - Update Status	----
	Project Change Log	TeamDynamix - Issues	----
	Project Register Issues · Assumptions · Decisions · Defects · Action Items	TeamDynamix - Issues	----
	Risk Register Created in PLAN stage and then reviewed by team monthly as part of the team touch point meeting	TeamDynamix - Risk Register	----
Close-out	Lessons Learned Meeting (To be facilitated by the PPO)	Word	----
Close-out	Project Close Report-Lite	Word	YES by Sponsor

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